4 Easy Ways to Delete Blank Rows in Excel

Blank rows or blank cells in data sheets can be very annoying. Although deliberate inserting of empty rows can sometimes make your reports easier to read and understand.

But if you are planning to import your spreadsheet to some other application (such as Microsoft Access) then these pesky blank rows make your life painful.

And in this tutorial, I will guide you on how to delete these blank rows in excel.

So here we go:

Method 1: To Delete Blank Rows in Excel

In this method, we will utilize Excel's ‘GoTo Special’ feature for finding blanks. Below is a step by step procedure for doing this:

  • First of all, open the excel sheet where you wish to delete the empty rows.
Employee Table Example For Deleting Blank Rows
  • Then select your data range.
Navigating to GoTo Special
  • Next, navigate to ‘Home’ > ‘Find & Select’ > ‘Go To Special’
  • Now, you will see the ‘Go To Special’ dialog box. Here click the ‘Blanks’ radio button and click ‘Ok’.
Blank Rows Selected
  • This will select all the blank cells at once. Now you just have to delete them.
Navigate to Delete Rows
  • And to do this without clicking anywhere else on the sheet (otherwise, your selection will vanish into thin air) just navigate to ‘Home’ > ‘Delete’ > ‘Delete Sheet Rows’.
Data after removing the blank rows
  • Now all the unfilled rows will be deleted.

Note: There is one thing you should be careful about. If there are some missing values in any column they will be deleted as well so the data will displace and can cause inconsistency.

Bonus Tip:

To do the above steps using a keyboard simply press the following keys after selecting your data:

F5 Alt+S K {Enter} Ctrl – {Enter}

Recommended Reading: How to Find and Delete Duplicate Records in Excel

Method 2: Remove Blank Rows by Using Excel Find Functionality

In this method, we will take the advantage of the Excel Find feature. Below is a step by step tutorial for doing this:

Employee Table Example For Deleting Blank Rows
  • First, select your data set and hit Ctrl + F keys to open the “Find and Replace” dialog.
Find and Replace Dialog in Excel
  • Next, click the “Options” button, and select “Values” from the “Look in” dropdown. Let the “Find What” textbox remain blank and click “Find All”.
  • After this, the “Find and Replace” dialog will display all the blank cells. Click any one record and press Ctrl + A to select all the blank cells.
Blank Rows Selected
  • Now, Close the “Find and Replace” dialog and without clicking anywhere else navigate to ‘Home’ > ‘Delete’ > ‘Delete Rows’.
Data after removing the blank rows
  • This will delete all the selected rows.

Method 3: Eliminate Blanks by Using Excel Filter Functionality

In this method, we are going to use Excel’s Auto filter functionality to delete the blank rows. Follow the below steps to use this method:

Employee Table Example For Deleting Blank Rows
  • First of all, select the range from which you need to remove the unfilled rows.
Sort and Filter Option in excel
  • Navigate to “Home” > “Sort and Filter” > “Filter” or alternatively you can also press the Shift + Ctrl + L keys to apply a filter.
Select only blanks
  • After this select, a column, click the filter dropdown, uncheck all the values excepting “Blanks” and click “Ok”.
Delete blank rows in excel
  • Now, with all the unfilled rows selected, navigate to ‘Home’ > ‘Delete’ > ‘Delete Rows’. Finally remove the filter and you will see unfilled rows eliminated.

Method 4: Remove Blank Rows by using a Macro

If you want to eradicate empty rows using a macro then you can use the following code. This code internally uses the same mechanism that we did in Method 1.

So, below is the code:

Sub DeleteBlankRows()
Dim Rw As Range
If WorksheetFunction.CountA(Selection) = 0 Then
MsgBox "No blank rows found", vbOKOnly
Exit Sub
End If
With Application
.Calculation = xlCalculationManual
.ScreenUpdating = False
For Each Rw In Selection.Rows
If WorksheetFunction.CountA(Selection.EntireRow) = 0 Then
End If
Next Rw
.Calculation = xlCalculationAutomatic
.ScreenUpdating = True
End With
MsgBox "Blank Rows Removed"
End Sub

Please note that before running this macro you need to select the range where you are trying to delete blanks.

Note: For running this code you may need to enable excel macros, this article explains how to do it.

So, these were some easy ways to delete blank rows in Excel. Do share any other techniques for doing the same.

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